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COVID-19 Staff Resources

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Staff Resources

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What to do if I have concerns about returning to work?

Staff who have concerns about work situations in the fall should present those concerns to their supervisor or Human Resources.  All concerns will be addressed in a non-judgmental manner.

Click here for guidance on whether you should quarantine. 

Health Screening Prior to working

Staff are required to self screen prior to reporting to work based on the below information from Minnesota Department of Health. Once at work the district is working on the ability for staff to report daily that they have completed their health check through either Frontline or ESS. Stay tuned for future information. Learn more about COVID symptoms: COVID-19 Symptoms Public Service Announcement

how to Handle COVID related work absences:

How do I report my Absence?

Follow the regular process for reporting absences utilizing the Absence Management System.   

What time do I use for my absence?

If your absence is in relation to COVID, please select Sick Leave, and place COVID into the comments section. HR will then contact you in regards to short term COVID leave options and Nursing may contact you in regards to contact tracing.

I want to request a leave from my job?

There are many factors that influence your eligibility for a leave from your position. Please contact Danea Rutherford, Human Resources Coordinator to discuss your potential leave options. or 218-245-6504  Families First Coronavirus Response Act Leave Option Request Form

Will I be paid while I am on leave due to my inability to report to work?

  1. Leave will be paid under the following conditions:
    1. The Families First Coronavirus Response Act (FFCRA) provides expanded paid sick leave two (2) weeks where an employee is unable to work for bone fide situations related to quarantine of self or dependent.  An additional ten (10) weeks of FMLA leave (deducted from existing sick leave balance) may also be available.  The FFCRA is currently set to expire on December 31, 2020.  If this leave was utilized during the Spring distance learning period, additional leave will not be granted.
    2. Employee leave as defined and accrued through individual employee master agreements.
  2. Leave will be unpaid under the following conditions:
    1. Cannot attend work; and
    2. Paid leave has been exhausted; and
    3. Alternative work assignments cannot be provided;


I need to request a job accommodation.

job accommodation is an adjustment to a job or work environment that makes it possible for an individual with a disability to perform their job duties. Accommodations may include specialized equipment, modifications to the work environment or adjustments to work schedules or responsibilities. Please complete WORK ACCOMMODATION REQUEST and submit to Danea Rutherford, or your supervisor. 

I want to request a face shield.

In specific situations employee's may be eligible to wear a face shield instead of a cloth face covering. Please complete the Face Shield Request Form and indicate your qualification. Once submitted your request will go to HR and if approved Maintenance will provide you with a face shield. 

Next steps when:

I reasonably believe I have contracted COVID while at work. 

Employees may be eligible for workers compensation in relation to COVID contraction at work. 

If you believe you contracted COVID-19 while at work please complete a first report of injury form and/or contract HR. 

           I am having  symptoms or waiting for test results... 

Do not report to work.                        Utilize Aesop (Absence                        Management) to report                    your  absence. Use the                        comment COVID to receive                  follow up from HR/Health                      Services COVID-19 Symptoms at Home
 What action will Greenway Public Schools take if a staff or student is symptomatic or has a positive test for COVID-19?                                          Please review the ISD 316 Exposure Plan

Face covering Guidelines:

All students, staff, and other people present in school buildings and district offices or riding on school transportation vehicles are required to wear a face covering. Face coverings are meant to protect other people in case the wearer does not know they are infected. 

Types of allowable face coverings include: 

  • Paper or disposable mask
  • Cloth face mask
  •  Scarf 
  • Bandanna 
  • Religious face covering

The covering should cover the nose and mouth completely, should not be overly tight or restrictive, and should feel comfortable to wear. A face covering is not meant to substitute for social distancing, but is especially important in situations when maintaining a 6-foot distance is not possible. 

Face coverings should not be placed on anyone under age 2, anyone who has trouble breathing or is unconscious, anyone who is incapacitated or otherwise unable to remove the face covering without assistance, or anyone who cannot tolerate a face covering due to a developmental, medical, or behavioral health condition. 

How to Safely Wear a Mask

Do's and Don'ts of Wearing a Face Mask


Where can I find information about if I am at increased risk for COVID-19?

 The CDC maintains a regularly-updated website of information for people who need to take extra precautions in order to avoid getting COVID-19.  People at an increased risk may be in the Older Adults category or the People with Underlying Medical Conditions category, or both.  Please review the information posted on the CDC website to familiarize yourself with these categories.  If you have more questions, you can view this CDC video, which summarizes conditions which might put people at higher risk

If You are Experiencing Fear or Anxiety

 Living in the time of a pandemic can be stressful.  Many resources are available to help you take steps to manage stress and anxiety.  Check out NAMI – Minnesota, CDC resources, or the Greenway Employee Assistance Program  for support and suggestions.





when to quarantine?